Everyone has a ton of passwords these days and they can be hard to keep track of. There are add-in’s for your web browser that work great for personal use (I have used RoboForm for Windows and 1Password for Mac), but I haven’t found much for sharing.
Enter Passpack. I was made aware of this nifty little program last week and it solves a serious problem. In business, employees are creating passwords all the time, but they are the only ones who know the password. What happens if they suddenly leave the company? What if the business owner is suddenly hospitalized? These things happen and the show must go on. Wasting time hunting down passwords is not ideal.
With Passpack, you and your employees can share your passwords with others on an as needed basis. Share the appropriate passwords with your bookkeeper, your clients, etc. Have all of your employees share their passwords with an administrator. Now you don’t have to call people on vacation to get their passwords.
]]>
I have clients using QuickBooks for Mac. I like to work from my office and they like to keep QuickBooks on their machine. Of course, I can take control of their machine with any number of applications and do my work directly on their machine.
An easier, free method is to simply share the data file using a Dropbox. With this method, each computer will have its own copy of QuickBooks for Mac and will simply open the data file stored in the Dropbox.
A caveat: The QuickBooks file can only be used by one person at a time. If it’s open and in use by more than one person, you’ll end up with “conflicted file” copies. I solve this by letting my clients know which days/hours I’ll be updating their books.
]]>I just logged in to my QuickBooks online account and see that it’s true…QuickBooks Online is now available on the iPhone. See the screenshot below.
~Kelly
]]>
I have been searching for a time tracking tool that will take care of my simple tracking needs inexpensively in an easy to use format. I find that when I track my time, I am more efficient and I bill more hours. I tend to lose track of time easily through out the day, but a timer keeps me focused.
The requirements for my tracker were pretty simple: 1) Track time by client name and project, 2) Must have a timer and 3) Report hours worked by client for a time period. Bonus points for tracking time with an hourly rate and/or QuickBooks importing. After downloading a few programs and settling on one, my computer had to be sent out for repair. That led to the final requirement – must be web based, so I can keep track of time no matter where I am or which computer I am using.
I stumbled across Toggl and have been using it for about a week. The base version covers my essential needs and it’s FREE! If you need more functionality (billable rates, customized reports), you can upgrade to a paid version. The paid version is $19/month/workgroup. So far, the free version is working great for me.
~Kelly, Acclaro Accounting
]]>