- There are some great tools in there…if you can find them.
- Having the tools in there doesn’t mean you know how to use them.
- Every once in a while, you have to clean it up.
- You don’t want to be embarrassed when someone looks inside.
- Some people shouldn’t be allowed in there.
The 2009 versions of QuickBooks are due out soon and the mac version gets an upgrade this year too. Unfortunately, they didn’t include networking (multi-user) in this release. I’ve been working in both the pc and mac versions lately and it’s quite frustating that the mac version lacks a lot of the features of the pc version. Some of that is changing with this release.
Here is the list of changes noted by Intuit:
We made some big improvements in QuickBooks 2009 for Mac. The new version is much closer to functional parity with QuickBooks Pro 2009.
New look and feel with “SuperNavigator” Homepage
Makes it easier to manage your business.
Makes full use of new Mac features like Spotlight and Coverview.
Key business information all in one place
More visibility into the performance of your business with a new dashboard.
On one screen, you can see an income and expense graph, customer balances, and reminders
IMPROVED! Online Banking
Save time on data entry and increase the accuracy of financial records by securely downloading bank and credit card transactions directly into QuickBooks.
Let me first say that I think QuickBooks is a great accounting software for small businesses. It’s versatile and easy to use; you can’t ask for much more than that. The main complaint I have is that it’s TOO easy to use. I can’t tell you how many times I clean up QuickBooks files because people don’t understand the accounting that is happening behind the scenes. I’ll save that rant for another day…
My point today is this: QuickBooks invoices are customizable. Invoices go to your clients, so they should be branded just like any other client communication. I’m sure I’m not the only person in the world who can spot a traditional QuickBooks invoice. Each time I see one, I think, “oh, they’re a small business”. That’s great if you want to be seen as a small business, but a lot of business owners don’t.
Just because you use QuickBooks (and it will grow with you for quite some time), it doesn’t mean that everyone has to know it. A few weeks ago, I signed up for a new hosted sharepoint account. I received a standard QuickBooks invoice from the company. I have to say, it was very disconcerting. I know it sounds bad and I’m a small business too, but I want to believe that the company I’m hosting my secure documents with is a good sized company that’s going to be around. The fact that they sent a QuickBooks invoice shouldn’t make me question that, but it did.