Let me first say that I think QuickBooks is a great accounting software for small businesses. It’s versatile and easy to use; you can’t ask for much more than that. The main complaint I have is that it’s TOO easy to use. I can’t tell you how many times I clean up QuickBooks files because people don’t understand the accounting that is happening behind the scenes. I’ll save that rant for another day…
My point today is this: QuickBooks invoices are customizable. Invoices go to your clients, so they should be branded just like any other client communication. I’m sure I’m not the only person in the world who can spot a traditional QuickBooks invoice. Each time I see one, I think, “oh, they’re a small business”. That’s great if you want to be seen as a small business, but a lot of business owners don’t.
Just because you use QuickBooks (and it will grow with you for quite some time), it doesn’t mean that everyone has to know it. A few weeks ago, I signed up for a new hosted sharepoint account. I received a standard QuickBooks invoice from the company. I have to say, it was very disconcerting. I know it sounds bad and I’m a small business too, but I want to believe that the company I’m hosting my secure documents with is a good sized company that’s going to be around. The fact that they sent a QuickBooks invoice shouldn’t make me question that, but it did.
So, PLEASE spend an hour and customize your invoice. They are highly customizable. I spent some time on mine today and it now matches my letterhead (standard time invoice & new customized versions below). It makes me feel good that it doesn’t look like every other invoice out there.